Introduction

This Modern Slavery and Human Trafficking Statement relates to actions and activities during the financial year 1st June 2022 to 30 June 2023.

This statement sets down OfficeLabs Limited commitment to preventing slavery and human trafficking in our business activities and the steps we have put in place with the aim of ensuring that there is no slavery or human trafficking in our own business and our supply chains. We all have a duty to be alert to risks, however small.  Staff are expected to report their concerns and management are expected to act upon them.

Organisational structure and supply chains

This statement covers the business activities of OfficeLabs Limited which are as follows:

OfficeLabs help build better businesses by streamlining processes and decision making. We do this by improving the way that information is stored, shared and managed. We’re Microsoft specialists and we help organisations of all sizes bring people, technology and information together efficiently.

The Company currently operates in the following countries:

All current operations are based in the United Kingdom, where we provide a portfolio of solutions, products and services ranging from designing, building and supporting cloud-based business-critical solutions, to records management, business intelligence and intranet/extranet solutions.  To enable us to provide these solutions we, on occasion, require having commercial third-party relationships, external partners who are currently based in the United States of America.

Risk Assessment Process

Each activity is assessed on an individual basis, to assess whether an activity is high risk or not.  To do this we form an initial relationship and from there we can request that suitable and relevant checks are carried out by our customer/or business partner.  These standard and processes are performed on a regular basis and have only identified on potential risk activity.

High Risk Activities

Hiring agency staff would be deemed our highest risk activity as we use specialist agencies to source contract staff for fixed term contracts and it is therefore not within our full control to assess these persons or their personal details/backgrounds.

Responsibility for the Company’s anti-slavery initiatives is as follows:

The Chief Operations Officer is responsible for ensuring that all required policies are created and reviewed annually, in line with governing bodies and the needs of the Company. They are also responsible for ensuring the risk assessment processes are followed during new introductions or activities.

All Company staff are responsible for due diligence in relation to known or suspected Modern Slavery or Human Trafficking and must confidentially report any suspicions or findings to the Chief Operations Officer immediately.

Training

To ensure a good understanding of the risks of modern slavery and human trafficking in our business and supply chains, the Company requires all staff to understand and have the knowledge to recognize the signs of Modern Slavery and Human Trafficking and what to do if they suspect this in our business and/or our supply chain/commercial third parties.

As part of our induction process, we provide training to all new employees to they can recognize the signs, together with ongoing available guidance from the management team.  Thereafter on an annual basis staff are required to revisit the resources.

We include training and documentation produced and offered by ’.gov.uk’ publication resources.  These are:

Policies

The Company is committed to ensuring that there is no modern slavery or human trafficking in our business or our partners/supply chains. This Statement affirms the intention to act ethically and transparent in our business relationships.

The following policies set down our approach to the identification of modern slavery risks and steps to be taken to prevent slavery and human trafficking in our operations, these policies are available on request, or can be found within our Citrus HR System.

Whistleblowing Policy – where we encourage all employees, customers and business partners to report any concerns related to its direct activities or its supply chain.

Code of Conduct Policy – that sets out expected actions and behavior of our employees whilst representing the Company.

Corporate Social Responsibility (CSR) Policy – summarizing how we minimize our environmental impact and work responsibly.

Due Diligence Processes for Slavery and Human Trafficking

The Company undertakes due diligence when considering taking on new suppliers or creating new relationships with commercial third parties, all of whom are regularly reviewed. The Company’s due diligence process includes developing long standing relationships with both our suppliers and our commercial partners and making clear our expectations.

Performance indicators

The Company uses the following key performance indicators (KPIs) to measure how effective we are in ensuring slavery and human trafficking is not taking place in any part of our business, supply chains or commercial partnerships including ensuring that all staff annually revisit the training resources, including identifying slavery and human trafficking into our onboarding process. Our key indicator will be monitoring the number of incident reports and assessing whether actions will be required or a review of our policy is required.

Declaration

This Modern Slavery and Human Trafficking Statement will be regularly reviewed and updated as necessary. The Management Team endorses this policy statement and is fully committed to its implementation.

This Modern Slavery and Human Trafficking Statement has been approved and authorised by the board of directors:

Name:      Graham Bidwell, Chief Executive, OfficeLabs Ltd.

Date:     February 2024