10 Common SharePoint Project Mistakes

02/09/2019

Deliver a quality outcome with SharePoint

Deliver a quality SharePoint project

SharePoint, a powerful collaboration platform from Microsoft, can revolutionise your organisation’s communication, document management, and teamwork. However, poorly planned projects can lead to delays, budget overruns, and ultimately, failure. To deliver a quality SharePoint project, we have compiled a list of steps that will help with SharePoint success.

Over the years we have seen many failed, stalled and half completed SharePoint projects. They are often Intranets or communications portals that have taken too long, gone over budget or tried to deliver too much.

Here are 10 crucial steps to avoid common SharePoint project pitfalls and deliver a quality SharePoint project:

  1. Clear Ownership:
  • SharePoint project ownership
  • A dedicated project owner with a clear vision and decision-making authority is essential. This individual doesn’t need to be an expert but must champion the project and guide it towards success.
  1. Defined Objectives:
  • Define SharePoint project goals
  • Be clear about the problems your SharePoint project aims to solve. Is it enhancing communication, document storage, security, or collaboration? Clearly defined objectives guide development and ensure the project delivers on its promise.
  1. Realistic Estimates:
  • SharePoint project estimation
  • Accurately estimate resources, time, and budget. If you’re new to SharePoint projects, consider seeking professional expertise for accurate estimations.
  1. Scope Control:
  • SharePoint project scope creep
  • Stick to the agreed-upon scope. Adding new features or functionalities after project initiation can easily derail timelines and budgets. Manage expectations and resist scope creep.
  1. Effective Communication:
  • User communication in SharePoint projects
  • Clearly communicate upcoming changes and the rationale behind them. Engage your users and address concerns. Uninformed users can hinder adoption and project success.
  1. Move Beyond File Shares:
  • Transitioning from file shares to SharePoint
  • Don’t simply migrate files! Implement metadata tagging to structure your data effectively. This enhances search capabilities and information retrieval within SharePoint.
  1. Invest in User Training:
  • SharePoint user training
  • Provide end-user training, even if brief. A well-structured training program fosters user adoption and maximizes the platform’s potential.
  1. Data Governance Matters:
  • Keyword: SharePoint data governance plan
  • Establish and enforce a data governance plan. Leverage SharePoint’s information management and compliance features to secure data, ensure availability, and maintain data integrity.
  1. Continuous Improvement:
  • Long-term SharePoint project management
  • Plan for continuous improvement beyond launch. Introduce new functionalities, automate processes, and incorporate user feedback to maximize ROI and user engagement.
  1. Involve Your Users:
  • User engagement in SharePoint project
  • User involvement at every stage – from planning, deployment, to improvement – is crucial. Gather user input regularly to refine your SharePoint project and ensure it meets their needs.

By avoiding these pitfalls and focusing on the user, clear communication, and data governance, you’ll be well on your way to a successful SharePoint project and your own SharePoint success story.

Ready to unlock the true potential of SharePoint?

Contact OfficeLabs today to learn more about our SharePoint development solutions and SharePoint consultancy services. We can help you navigate your SharePoint journey and avoid these common pitfalls, leading you to a successful (SharePoint success) project implementation.

If you would like to find out how OfficeLabs can help your organisation to deploy SharePoint successfully and avoid these mistakes, take a look at our SharePoint intranet solution, and SharePoint Consultancy services.

Published On: September 2nd, 2019 / Categories: Microsoft Solutions /