A simple tip to give you a break between Teams meetings

13/07/2023

Officelab tip to free up time between calls in Microsoft Outlook

Microsoft created a smart feature with a huge impact on the wellbeing of your day

With communication and hybrid working becoming more important than ever, many of us find ourselves in back to back calls, sometimes for hours on end. A quick 5 minute refresh between meetings can make all the difference on a busy day, Microsoft Outlook have understood this and created a simple trick to do so.

Discover our simple yet effective tip for setting up smart meetings in Microsoft Teams using Microsoft Outlook settings. Learn how to enhance your work-life balance by preventing back-to-back Teams meetings and integrating short, rejuvenating breaks into your day.

A simple tip for smart meetings in Microsoft Teams

Each system and browser have a slightly different set up. Scroll down to find the right one for your option

For Outlook on – Windows desktop

  1. Select File and then Options.
  2. Select Calendar and then Calendar options.
  3. Here you will see the Shorten appointments and meetings options.

You can customise these as you wish, choosing to start all meetings slightly late or end slightly early. They can also depend on the length of your meeting, being under 1 hour or over 1 hour.

For the Outlook – Web browser

  1. Select the Settings cog
  2. Select Calendar and then Event and invitations
  3. Here you will see the Shorten duration of all events options.

You can customise these as you wish, choosing to start all meetings slightly late or end slightly early. They can also depend on the length of your meeting, being under 1 hour or over 1 hour.

For Outlook on – MacOS

  1. From the menu click Outlook and then Preferences.
  2. Select Configure, next to the Shorten duration for all events.
  3. Check the Shorten duration of all events tick box.

You can customise these as you wish, choosing to start all meetings slightly late or end slightly early. They can also depend on the length of your meeting, being under 1 hour or over 1 hour.

Incorporating these practices not only boosts your productivity but also supports mental clarity and job satisfaction. Start optimising your Teams meetings today and see the difference in your workday!

If you would like more help realising the benefits of Microsoft software or how it can be used within your business, we are always happy to help.

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    Published On: July 13th, 2023 / Categories: Microsoft Solutions News /