Create an accessible workplace with SharePoint, empowering everyone

When it comes to creating truly accessible SharePoint documents, it’s important to get familiar with key accessibility standards like the Web Content Accessibility Guidelines (WCAG). These guidelines offer a clear framework for making your content accessible to people of all abilities, ensuring inclusivity for everyone in your organisation.

Additional Accessibility Considerations:

• Colour Contrast: Ensure there’s enough contrast between text and background so it’s easy to read for users with low vision.
• Table Headers: Add headers to tables to help screen reader users navigate and understand the data structure.
• Document Structure: Organise your documents with a clear hierarchy using headings, subheadings, and paragraphs, making them easier to read and follow.
• Simplicity is Key: Avoid overly complex language or layouts. Keep things simple and straightforward.
• Regular Testing: Frequently test your SharePoint documents with assistive technologies like screen readers to catch and fix any accessibility issues early on.

Tools and Resources

• SharePoint Accessibility Checker: This built-in tool helps identify potential accessibility issues in your documents, making it easier to stay on track.
• Assistive Technology: Test your documents with screen readers and other assistive technologies to ensure they work for everyone.
• Online Resources: Take advantage of valuable online resources like W3C and WebAIM, which offer detailed guidance on creating accessible content.

Example: Creating an Accessible Document
Let’s say you’re creating a SharePoint document to announce a company event. Here’s how you can ensure it’s accessible:

• Use a clear title: “Company Picnic Announcement”
• Provide a summary: “Join us for our annual company picnic on [date] at [location].”
• Organise content with headings: Include sections like “Event Details”, “Activities”, and “Food and Drinks” for easy navigation.
• Add descriptive alt text for images: “Image of a picnic scene”
• Use clear table headers: For instance, “Activity”, “Time”, and “Location” to make tables easier to understand.
• Maintain consistent formatting: Choose a simple, easy-to-read font and use consistent styling throughout the document.

By following these practical tips and taking full advantage of SharePoint’s accessibility features, you’re not just creating inclusive documents, you’re showing your commitment to an accessible workplace for all. Plus, this approach enhances the overall user experience (improving morale!) and boosts team productivity.

Ready to empower everyone? Let’s make your workplace more accessible with SharePoint today!