FastTrack SharePoint Intranet and GDPR Activity Tracker
Tools and Technologies
Client Name: Kreston Reeves
Industry Sector: Finance
PC Users: 550-600
Locations: Multiple Sites in SE England
Contact: Chris Madden
Job Title: IT & Operations Director
ABOUT KRESTON REEVES:
Kreston Reeves is an accountancy, business advisory and financial services firm with offices in London, Kent and Sussex. They advise dynamic businesses, not for profit organisations and private individuals and families. They have international reach via Kreston International who have members across 125 countries. Kreston Reeves focus on a variety of sectors including academies and education, charities, financial services, manufacturing, agriculture and more. They strive to meet clients’ changing needs and provide peace of mind with a tailored service. Kreston Reeves takes corporate responsibility seriously and actively encourages all colleagues to give back to their local communities, charities and the environment with their initiatives
Kreston Reeves’ Seamless SharePoint Online Migration with OfficeLabs
Overview
Kreston Reeves needed a modern Microsoft 365 environment to enhance business resilience, intranet usage, and GDPR compliance tracking. Their existing SharePoint 2003 system was outdated and could no longer support their growing needs. Migrating to SharePoint Online allowed them to benefit from cloud security, improved collaboration, and automated data governance.
With over a decade of experience in cloud-based SharePoint migrations, OfficeLabs was the ideal partner for Kreston Reeves. Additionally, our expertise in GDPR compliance solutions ensured that data integrity and regulatory requirements were fully met.
Project Goals
The project involved multiple objectives to transform Kreston Reeves’ digital workplace:
- Develop a fully integrated Microsoft 365 intranet with structured sector and team sites.
- Execute a SharePoint Online migration from the legacy SharePoint 2003 platform.
- Enable secure private team areas and collaborative workspaces.
- Modify the news archive and events calendar within SharePoint.
- Upgrade Yammer to an enterprise-level instance for internal communication.
- Establish automated cloud backups for security and disaster recovery.
- Develop a bespoke visitor management system to streamline check-ins.
- Implement a GDPR compliance tracker for ongoing regulatory monitoring.
Solution
Following a structured approach, OfficeLabs delivered a tailored solution for Kreston Reeves:
- Built a fully functional Microsoft 365 intranet with all required departmental sites.
- Designed permission-controlled areas for secure team collaboration.
- Integrated custom modifications to the calendar, document management, and news portals.
- Completed a full Yammer migration to enhance internal communication.
- Executed a seamless SharePoint Online migration in just two days.
- Configured automated data backups for compliance and disaster recovery.
- Developed a visitor tracking system that logs guests and notifies employees of arrivals.
- Implemented a GDPR compliance hub to track data governance activities.
Migration Tools Used
OfficeLabs leveraged a combination of Microsoft migration tools and leading third-party solutions to ensure a smooth data transition:
- Microsoft SharePoint Migration Tool – For seamless migration from SharePoint 2003 to SharePoint Online.
- ShareGate – To streamline content restructuring and permission mapping.
- AvePoint Cloud Migration – For large-scale content migration.
- Custom-built migration scripts – Designed by OfficeLabs to ensure complex data structures were preserved.
Implementation & Timeline
OfficeLabs followed a structured implementation process to ensure minimal disruption:
- Phase 1: Planning & Assessment – Identified key requirements and outlined the intranet structure.
- Phase 2: Development & Deployment – Used FastTrack SharePoint to deploy the first intranet iteration within five weeks.
- Phase 3: Migration Execution – Completed the SharePoint 2003 to SharePoint Online migration in two days.
- Phase 4: Testing & Refinements – Conducted user testing, applied GDPR compliance measures, and configured automated backups.
Client Feedback
“We really enjoyed working on this project. OfficeLabs consultants collaborated closely with the Kreston Reeves IT team to rapidly deliver a modern SharePoint intranet and a GDPR activity hub. User feedback has been excellent.”
– Graham Bidwell, Managing Director, OfficeLabs
“The OfficeLabs and Kreston Reeves IT teams worked seamlessly together, resulting in a new intranet that exceeded our expectations.”
– Chris Madden, IT & Operations Director, Kreston Reeves
Why Choose OfficeLabs?
With expertise in Microsoft 365 migrations, OfficeLabs provides tailored solutions for SharePoint intranet development, compliance tracking, and cloud governance. Our approach ensures a seamless transition to SharePoint Online, with best-in-class security and automation.
Learn More About Our Services
- Explore our SharePoint Intranet Solutions
- Learn more about our SharePoint Consultancy Services
- Read more about Microsoft SharePoint’s collaboration capabilities
About Kreston Reeves
Kreston Reeves provides expert business, tax, and wealth management services to individuals and organisations. Their strategic insights help clients make confident financial decisions.
Offices in: London, Kent, and Sussex
Website: www.krestonreeves.com
Get in Touch
If your organisation is considering a SharePoint migration, governance framework, or compliance solution, contact OfficeLabs today to explore how we can help.
