When OfficeLabs sets up Office 365 for your business, you’ll have access to a multitude of useful tools. One of the most underrated applications included in Office 365 is Microsoft OneDrive for Business.
One of the most underrated applications included in Office 365 is Microsoft OneDrive for Business. It’s something you may have heard of, or may even have dabbled with. But it’s also an incredibly powerful means of managing your files — and we don’t mean as a place to collect all of the documents you’ve had backed up on a file store for years!
Why use OneDrive for Business?
It’s in the Cloud
OneDrive is a cloud-based application. This means that your files will be safely uploaded to the cloud, and can be synchronised with the local copy on your PC. This is great for your business, because if the unthinkable happens and your computer stops working, you can breathe a little easier as your files are safely stored online, and available for you to continue working on from a different PC.
Cloud storage also has other benefits, not least with OneDrive’s integration to SharePoint. Just think – you’ve copied all of the files you want to keep to OneDrive, and OfficeLabs has helped you set up retention policies to ensure that the files no longer relevant to you aren’t cluttering up your site. All of the documents, images, notes and other files related to that new project you’re working on are sat in the cloud on OneDrive, and moving them into SharePoint can be done with a couple of clicks! There’s no longer a need to copy files to multiple places — the integrated nature of the Office 365 suite handles that for you.
Sharing is Simple
Every individual file or folder in OneDrive can be shared with your colleagues in a matter of seconds. You don’t need to move anything or email attachments. Just select what you want to share from within your OneDrive, choose who can see it, and you’re done! Those people will now be able to access those files and only those files within your personal OneDrive. If you have the need for more complex security policies, OfficeLabs can help you set those up too.
Searching is Powerful
Not only does OneDrive have the ability to search for your files based on their filename, it can also search within the files themselves. If you have added text to your images, with tags for instance, these will be picked up in search results. Similarly, text inside Word documents is also indexed so if you can’t remember the specific name of a file but have an idea about some of the content, OneDrive can help you locate it.
Full Office Integration
The Microsoft Office 365 suite includes web-based versions of all the programs you use on a daily basis including Excel, Word, PowerPoint and OneNote. Not only do they offer similar functionality to the full versions, but OneDrive lets you view and edit these documents even if you don’t have Microsoft Office installed on your machine, just by visiting the OneDrive website and logging in. OfficeLabs can help you leverage these tools to take advantage of collaborative working — a combination of OneDrive and Office 365 will let you co-author files simultaneously!
Full Device Synchronisation
We’re a connected world, and your business is no different. You will likely be working on multiple devices throughout the day, including laptops, desktops, tablets or smartphones. OneDrive can automatically sync all of your data across all of your devices. Furthermore, you can choose exactly which folders (or subset of folders) to synchronise on which device, so you aren’t uploading everything all of the time — useful when you have devices with limited storage. When you choose OfficeLabs to help set up Office 365, we can perform a device review and make sure everything you use on a day-to-day basis makes full use of OneDrive for Business.
How Can OfficeLabs Help?
These are just some of the benefits OneDrive for Business can offer your company. When you book an appointment with an OfficeLabs consultant, they will talk to you in depth about your business needs, and how best to utilise the power of Office 365. Remember, OneDrive is just one tool in the suite — OfficeLabs will ensure you get the most out of each application. Making sure your business runs as smoothly and efficiently as possible is why OfficeLabs has been chosen by both FTSE 250 companies and huge public sector bodies, and our no-jargon approach will let you talk to us with confidence about your requirements.
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