Migrate with purpose. Modernise with precision.

We deliver complex, technical migrations with a structured, secure and user-focused methodology.

Every file, permission and taxonomy lands exactly where it needs to with minimal disruption.

Data Consolidation and Migration

The challenge: Migration is rarely just migration

Many organisations underestimate the complexity of migration projects until it’s too late.
A ‘lift and shift’ may move files, but it rarely resolves duplication, legacy risk, or poor architecture.

Without the right architecture, the destination becomes as disorganised as the source — just on a newer platform.

Why it matters

Key Capabilities & Deliverables

  • Discovery and audit of legacy data across multiple platforms
  • Architecture design for SharePoint, Teams and OneDrive destinations
  • Metadata transformation and enrichment strategies
  • Custom scripting or advanced tooling for complex migration logic
  • Migration validation, audit trails and performance reporting
  • Security, permissions, and retention policies aligned during migration
  • User onboarding, training and change communications (via Enablement team)

Strategic Benefits

Consolidated Knowledge
Remove duplication and fragmented content to enable faster access to trusted information.
Governed Data
Ensure migrated content meets retention, access, and compliance requirements from day one.
Improved Productivity
Reduce time lost navigating legacy file shares and disconnected systems.
Audit-Ready Outcomes
Get clear migration trails, validation records, and post-migration analysis.
Staff Confidence
Well-supported users who understand where their content is — and how to use it effectively.

Our Structured Migration Approach

🔍

Assess

We audit existing systems, formats, ownership, risk, and ROT data to build a clear picture of what should move and what should not.

📐

Design

We architect the target SharePoint, Teams, or OneDrive environment to align with your operational goals and governance needs.

🧹

Prepare

We clean and classify content, map metadata, and resolve duplication to ensure your destination is high-quality and future-ready.

🚚

Migrate

Using enterprise tools or custom scripts, we securely transfer data with audit tracking, validation, and risk mitigation throughout.

✅

Embed

We ensure adoption and resilience through structured onboarding, training, and change programmes tailored to your users.

Case Studies

EHRC SharePoint Intranet2025-09-17T15:12:28+00:00

EHRC SharePoint Intranet

Environmental Insights Platform2025-09-01T13:43:18+00:00

Environmental Insights Platform

Transforming student and employer engagement2025-07-15T16:31:17+00:00

Transforming student and employer engagement

Cardo Group – AI data capture2025-04-04T15:18:59+00:00

Cardo Group – AI data capture

Health and Safety portal2025-03-05T15:18:01+00:00
Construction worker using Incident management software

Health and Safety portal

Construction company2024-05-14T13:52:48+00:00
SharePoint Project Sites and Site Provisioning case study

Construction company

Vickery Holman2024-05-21T10:50:39+00:00
Email routing solution with Power Automate and Sharepoint

Vickery Holman

Marine Academy Plymouth2024-03-28T15:54:57+00:00
Marine Academy Plymouth Revision management

Marine Academy Plymouth

Oil and Gas Climate Initiative2024-04-30T09:51:47+00:00
OfficeLabs casestudy OGCI

Oil and Gas Climate Initiative

Frequently asked questions

Can you handle more than one legacy system at a time?
Yes. Most of our migrations involve multiple systems or shared drives. We consolidate content, map ownership, and apply a unified metadata model to simplify the transition.
Do you use custom migration tools or off-the-shelf platforms?
We use both. For complex metadata or unsupported formats, we often develop custom scripts to complement enterprise tools like ShareGate or AvePoint — ensuring accuracy and auditability.
Can you transform metadata during the migration process?
Absolutely. We can cleanse, enrich, and map metadata into new structures so that your content is easier to search, secure, and govern post-migration.
What if we don’t have a clear SharePoint structure yet?
That’s where we begin. We design scalable SharePoint and Teams architectures tailored to your business, so the destination supports how your people actually work.
Can you migrate permissions and security settings?
Yes. Where feasible, we migrate existing permissions. More importantly, we help you design a better, role-based permission model for your future workspace.
Do you support staff training and change communications?
Yes. We work closely with our Enablement & Training team to ensure your people understand the changes, know how to use the new environment, and feel supported.
How do you reduce risk during migration?
We use phased approaches, validation reports, audit logs, and stakeholder sign-off at every stage. Nothing moves without clarity, control, and compliance.

Client Results

Case Example: Consolidating Legacy Systems for CX Rollout

A UK housing association was migrating from two legacy systems — an internal EDRM and the Oracle-based Open Housing platform — to enable a successful rollout of Civica CX.

OfficeLabs developed a structured migration strategy to consolidate over 800,000 documents from both systems. We created a custom migration app to transform metadata from both sources into a single format.

📈 Result:The result is a centralised SharePoint repository that transformed how staff access, manage and grow their information.

Related Services

Information Audits & Discovery

Understand what data you hold, where it lives, and how to govern it effectively before migrating.

User Adoption & Change Management

Support your people through change with clear communication, training, and cultural alignment.

SharePoint & Teams Architecture

Build the right structure for secure, intuitive, and compliant collaboration in Microsoft 365.

Smarter information management for regulated industries

 

We help legal, financial, public sector and housing organisations optimise their information. Reducing risk, increasing efficiency and ensuring compliance with AI-powered automation and data governance solutions.